JUNIOR LEAGUE OF HARLINGEN STRAW BALLOT: 2018 - 2019 POSITIONS

Timeline for Nominations:

November 16 - General Membership Meeting. Distribute eligibility information and nominations form.
November 20 – Monday After General Membership Meeting. All nominations are due to nominations committee. (Nominations Committee will have two weeks to slate.)
December 7 - Holiday Social – President-Elect Slate is presented.
January 18 – General Membership Meeting. President-Elect is presented and voted on.
February 15 – General Membership Meeting - All other positions are presented in second slate.
March 22 - General Membership Meeting - All active members vote on slate.
May Soiree - New Officers are installed.

Overview and Instructions:

It is very important to review this information below and reply by Monday, November 27. The Nominating Committee depends on you, our members, to provide input in selecting our future leaders who will set the direction of league. Your support for specific members is one of the factors used by the Nominating Committee to determine the slate for the Executive Committee. Other positions are filled by votes cast by the General Membership. All active members in good standing are eligible to submit a straw ballot.

The Board of Directors and the Management Team are a crucial part of our organization. It is very helpful for the President-Elect to be aware of League members who are interested in filling these Board positions. Please review descriptions of the Board positions and fill in your name if you are interested in serving next year.

Please take the following actions by Monday, November 27:

1. Review the job duties for the Management Team and Board of Directors positions

2. Fill in your recommendation for each Management Team and Board of Directors position

3. Cast your vote for the Scholarship and Nominating positions

4. Review other board positions and fill in your name if you are interested in one of the roles

Keep in mind, if you are interested in any of these positions you may nominate yourself for the Management Team and Board of Director positions or vote for yourself in the other categories. It is also a good idea to make the Nominating Chair aware of your interest.

If you have questions, please do not hesitate to contact the Nominating Committee.

Thank you,

Nominating Committee

Shannon Garza- (832)512-9955,[email protected]
Liz Phillips- (956)778-9989, [email protected]
Gina Cano Monreal – (210) 573-7783, [email protected]
Cindy Gamez – (956) 202-2551, [email protected]

Deadline for returning forms is Monday, November 27

BOARD OF DIRECTORS MANAGEMENT TEAM

The Board of Directors is made up of six members serving in the following positions: President, President-Elect, Governance Secretary, Treasurer, Strategic Planning and Placements Director and a Sustaining Advisor. The President-Elect and Strategic Planning and Placements Director positions need to be filled.

The Management Team is made up of seven members serving in the following positions: President-Elect, Membership Vice President, Marketing Vice President, Community Impact Vice President, Fund Development Vice President, Management Secretary and Treasurer Elect. The Management Secretary and Treasurer-Elect positions need to be filled.

The ladies moving into next year’s positions are:

Christina Araguz -- President
Jessica Clore – Governance Secretary
Amanda Molina-- Treasurer

Please make your nominations for the open positions below.

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BOARD OF DIRECTORS POSITIONS

Your Name

First Name

Last Name

President-Elect

President-Elect: Reporting to the President and Board of Directors, the President-Elect carries out Chief Operating Officer (COO) duties by overseeing all operational and management functions that support the duties of the Management Team. The President-Elect is responsible for enhancing the internal organizational processes and infrastructure to allow the League to continue to grow and fulfill its mission. She chairs the Management Team and is a voting member. She creates the Management Team agendas and reports and publishes notes and appropriate documents as needed. She leads the Management Team meetings with an emphasis on mission-driven, annual plan activities, financial management, operations, and member management. She serves on the Board of Directors and is a voting member. She serves as the primary channel for communication between the Management Team and the Board. The President-Elect and President must be able to model a collaborative and cooperative working relationship. It is essential for the President-Elect and President to maintain open channels of communication with the members of the Management Team and the Board of Directors. She serves as the League Parliamentarian in Board and GMM meetings. She performs the duties of President in her absence. She is a voting member of the Board of Directors.

PE NOMINATION:

First Name

Last Name

Strategic Planning and Placements Director:

Strategic Planning and Placements Director: The Strategic Planning and Placements Director is a one year term. She works in consultation with the Board to lead the development, monitoring, and reporting of the League’s long-term and short-term strategic goals. She oversees reporting and monitoring of organizational performance matrix in close consultation with the President-Elect. She develops, implements, and maintains a process for monitoring the League’s performance in terms of achieving its strategic objectives. She identifies strategic and operational opportunities and risks and advises the Board on appropriate courses of action. She identifies targeted trainings for members of the Board required for current and ongoing effectiveness. She helps establish a sense of ownership for the Strategic Plan among Board and Management Team members and subsequently general membership. She helps lead training to Management Team members to develop and implement annual activity plans. She stays abreast of best practices in strategic planning development and helps translate methodology to the League’s planning process. She is familiar with the bylaws, policies and procedures, and standing rules and suggests and drafts changes to such as necessary. She creates and distributes general membership placement surveys and works with the President and President - Elect to make league placements. She announces VP placements in April and notifies all other members of their placements in May. She is a voting member of the Board of Directors.

SPPD NOMINATION

First Name

Last Name

Management-Secretary:

Management-Secretary: The Management Secretary serves as membership manager, responsible for tracking and recording changes in membership status and data. She maintains membership files through the League’s database and reports member data changes to AJLI. She notifies the Membership Council of transfers, resignations, and emeritus status changes. She is a voting member of the Management Team and serves as recorder, taking minutes and preparing agendas and information as needed and called upon by the President-Elect. She submits the Management Secretary’s Report to the Board of Directors as part of their regular consent agenda. She is a voting member of the Management Team.

MS NOMINATION:

First Name

Last Name

Treasurer-Elect:

The Treasurer-Elect is responsible for monitoring and maintaining financial records for all fundraisers. She is accountable to the Management Team to ensure proper care and custody of all fundraising funds. She provides monthly reports to the Management Team on fundraiser status. She updates committee chairs on actual vs. budgeted figures regularly. She bills sponsors as needed and reviews invoices for fundraising activities. She is a member of the Finance Council. She reports to the League Treasurer and serves as a signatory on all accounts. She is a voting member of the Management Team. She moves up to Board Treasurer in her second year.

TE NOMINATION:

First Name

Last Name

ELECTED COMMITTEE POSITIONS

Nominating Committee: This is a 2-year commitment. Responsibilities: prepare a slate of candidates for election of the Executive Committee vacant positions, Management Team vacant positions and open seats on the Nominating and Scholarship Committees; Requirements: must be an Active member and very important to have a broad knowledge of League experience.

MEMBERS OF THE NOMINATING COMMITTEE ARE NOT ELIGIBLE FOR AN EXECUTIVE POSITION UNTIL THEIR 2-YEAR TERM IS COMPLETE.

Current Nominating Committee members are: • Gina Cano-Monreal (Serving 2nd year of 2 year term) • Cindy Gamez (Serving 2nd year of 2 year term) • Shannon Garza (Serving 1st year of 2 year term) • Liz Phillips (Serving 1st year of 2 year term)

Please submit your top 2 choices, in order of your preference, to fill vacancies for next year’s committee.

First Name

Last Name

First Name

Last Name

Scholarship Committee:

Scholarship Committee: This is a 2-year commitment. Responsibilities: reviewing scholarship applications and selecting recipients. Committee is made up of two Active members, two Sustaining members and President-Elect. Active member rolls up to chair position during second year served. Requirements: must be an Active or Sustaining member.

Current Scholarship Committee members are:

• Cynthia Wolfe ** -- Active, serving 2nd year of 2 year term • Dina Gomez -- Active, serving 1st year of 2 year term • Veronia Kortan -- Sustainer, serving 2nd year of 2 year term • Laura Sparks – Sustainer, serving 1st year of 2 year term

Please submit your top choices to fill vacancies for next year’s committee.

ACTIVE NOMINATION

First Name

Last Name

SUSTAINER NOMINATION

First Name

Last Name

Do you wish to hold an Executive position now or in the future?

Yes

No

If yes, which position are you interested in?